Staff Postings

Assistant Director of Human Resources – Tonkawa

SUMMARY:

Reporting to the Director of Human Resources, the Assistant Director of Human Resources supports overseeing and managing various Human Resource functions. This role combines the strategic and operational functions of Human Resources with the critical responsibilities of managing payroll and employee benefits for all employees of Northern Oklahoma College.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

Supervise positions of Staff Assistant to Human Resources, Payroll Officer, and Benefits Coordinator. Serve as backup for positions during absences.
Coordinate Human Resource information for myNOC and the Human Resource website.
Service as primary contact for Workers Compensation and FMLA. Process Workers Compensation injury claims and Family Medical Leave Act (FMLA) requests.
Serve as Oklahoma Teachers Retirement System (OTRS) point of contact. Complete processes for retiring employees including completing Employee Retirement Verifications or information requested by OTRS.
Oversee insurance consortium and retiree/employee benefit programs.
Manage Benefit Coordinator’s communication with the OKHEEI insurance coordinator and Insurance Broker of the OKHEEI insurance consortium.
Attend Monthly OKHEEI insurance consortium meetings.
Analyze and interpret monthly publications and emails on employment regulations.
Accurately complete state and federal surveys and reports including: IPEDS, Faculty Salary Renumeration, UDS, and annual OTRS service credit.
Prepare fiscal year reports for auditors.
Print and verify W-2’s, and submit to the Social Security Administration.
Provide W2 file to Controller for submission to Oklahoma Tax Commission.
Determine Service Award recipients and compile listing.
Maintain job manual for position with regular updates to describe processes when substitutions are needed.
Submit state reports including Open Books; monthly and quarterly OESC.
Assist with disciplinary action; grievances and conflict resolution.
Manage the Payroll and Personnel Modules of Jenzabar J1 software operating system
Attend professional development pertaining to the J1operating system
Assist with ensuring accuracy, compliance and employee satisfaction
All other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Assistant Director must preserve confidentiality of privileged and sensitive information; use independent judgment while performing the responsibilities of the job; and establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. A demonstrated ability to write and speak effectively, and proficiency of Microsoft Word and Excel software applications are required. The individual must possess skills to work effectively with supervisors and department chairs. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree from an accredited college or university is required; Four to five years of human resource experience in Higher Education is preferred; Or an equivalent combination of education and experience is required.

PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. or complete application packets can be emailed to human.resources@noc.edu EOE

Assistant Livestock Judging Coach – Tonkawa

SUMMARY:

Northern Oklahoma College Division of Agriculture & Biological Sciences is seeking a Assistant Livestock Judging Coach on the Tonkawa campus. This part-time position will be a 10-month, 30 hour per week appointment that includes a benefits package. Considerable time and travel requirements can be expected in this position, with availability on some evenings and weekends. Minimum requirements are a bachelor’s degree in agriculture and collegiate livestock judging experience. A master’s degree is preferred. Applications will be considered until the position is filled. Please contact Tricia Moore, Division Chair of Agriculture & Biological Sciences at tricia.moore@noc.edu with specific questions.

Successful applicants will complete training during the first semester of employment and complete IT and Blackboard training prior to the beginning of the first semester.

Essential Duties and Responsibilities Include:

Assist the Head Livestock Judging Coach with team practices and contests.
Assist the Head Livestock Judging Coach with NOC Livestock Judging Program activities such as the NOC Livestock Judging Contest, NOC Livestock Judging Camp, etc.
Travel to select Livestock Judging Contests.
Recruiting of NOC students and Livestock Judging Team Members, including tours of campus and agricultural facilities and booth representation at various recruiting events.

Areas of Knowledge and Expertise Include:

A thorough understanding of the livestock industry and format of livestock judging contests.
Prior livestock judging experience at the collegiate level.
Must be an effective recruiter and should be able to develop good working relationships with potential students, livestock producers, and supporters of the program.
Strong communication, interpersonal, instructional, and organizational skills.
Bachelor’s degree in an agricultural field. (Animal Science, Animal Production, or Meat Sciences, preferred)
Previous teaching experience is a plus.
Clean driving record.
Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/faculty , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address, and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu.

Assistant Vice President for Financial Affairs – Tonkawa

SUMMARY:

Reporting to the Vice President for Financial Affairs, the Assistant Vice President for Financial Affairs assists in all aspects of managing the daily activities related to financial affairs for Northern Oklahoma College with campuses in Tonkawa, Enid and Stillwater. Confers with and supports the Vice President for Financial Affairs on financial matters, while maintaining strong, positive working relationships with all college departments. The Assistant Vice President must have the ability to represent the institution to a variety of constituencies, and must significantly enhance support for the college’s needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

Assists the Vice President for Financial Affairs in planning short- and long-range operational matters for a multi-campus community college.
Assists with the interpretation and application of legal mandates, federal and state regulations, policies, procedures, and guidelines pertaining to Northern Oklahoma College.
Responsible for the accumulation of data to support the development of financial analysis and budgeting, including the preparation, of quarterly/monthly financial performance measures regarding revenue and expenditures.
Performs fiscal analysis, audits, budget preparation and control, and product and services assessments.
Assists with planning, coordination, direction and management of the functions and activities of the fiscal services units including payrolls and human resources, financial aid, and fiscal record management, and student financial accounts.
Assists with planning, organization, and direction of contract management, risk management, affirmative action, and auxiliary services.
Ensures the effective and efficient operation of the procurement systems and processes related to the disbursement of funds.
Assists the Treasurer for the Northern Oklahoma College Foundation, Inc. with overseeing fiscal operations including management, investment, and security of all Foundation assets.
Assists the Treasurer of the Enid Higher Education Council, Inc.
Professional involvement in state, regional and national organizations pertaining to higher education finance.
Designs and presents formal presentations to internal and external stakeholders including but not limited to NOC faculty and staff, the NOC Board of Regents, NOC Foundation Trustees, and the Oklahoma State Regents for Higher Education.
Some travel required between campuses, to state meetings, etc.
Perform other duties as necessary to accomplish the educational objectives of the College and/or as assigned by the Vice President for Financial Affairs.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Assistant Vice President for Financial Affairs must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible financial and budget work; establish and maintain cooperative working relationships with those contacted in the course of work. Knowledge and experience in accounting and financial management, understanding and appreciation of the role and mission of a two-year college, and a strong understanding of the financial statements, auditing practices and business operations in the higher education system. Proficiency of Microsoft Office applications are required. This position has regular contact with persons outside the college which requires tact, diplomacy, and independent judgment. The successful candidate will have demonstrated ability to excel in a fast-paced, dynamic and complex system. The Assistant Vice President for Financial Affairs must value integrity, excellence, empowerment, bring a deep understanding of accounting principles, a proactive approach to problem solving and process improvement, and a genuine commitment to staff mentorship and leadership development.

EDUCATION and/or EXPERIENCE:

A minimum educational level of a master’s degree from an accredited college or university and at least five years of higher education experience in financial management or related field is required. Certified Public Accountant (CPA) certificate is preferred. Must be proficient in Microsoft Office applications and possess experience with institutional software packages (ERPs). Experience with J1 software preferred; ability to learn J1 software required.

PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Director of Purchasing-Accounts Payable – Tonkawa

SUMMARY:

Reporting to the Controller, the Director of Purchasing/Accounts Payable is responsible for all aspects of supervising, processing and managing daily activities for the procurement for purchasing and accounts payable for Northern Oklahoma College. The Director of Purchasing/Accounts Payable is also responsible for ensuring fiscal compliance with NOC policies and procedures, state and federal regulations and statutes. Confers with and supports the Vice President for Financial Affairs and the Controller on financial matters, while maintaining strong, positive working relationships with all college departments. Analyzes, reviews and makes recommendations in procurement and accounts payable services, policies, and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

Serves as the Purchasing Agent of the College in inputting and processing all purchase requisitions into the J1 system, assigning Purchase Orders, and completing the order.
Supervises & manages the daily operations of the Purchasing/Accounts Payable Department to ensure that business is conducted in a timely, efficient, effective and ethical manner.
Evaluates, recommends, and develops college-wide policies and procedures for the implementation of standards that represent best methods for purchasing and accounts payable while conforming to state statutes, regulations and laws governing public institutions and state agencies.
Draft and analyze bids, quotes, contracts and/or other agreements while assuring compliance with applicable laws, guidelines and prime contract terms.
Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement new procurement processes.
Manage all accounts payable functions including, but not limited to, customer/vendor relations, check disbursements.
Prepare and manage production of all reports and documentation as required for internal and external constituents and state and federal agencies.
Responsible for verifying the accuracy of payment authorizations by other departments to include ensuring verification of proper invoice amounts, past due balances and credit memos, exemption of sales tax and proper coding in accordance with the Office of Management and Enterprise Services.
Ensures all federal, state, local, and department reports are prepared, maintained, and submitted timely including but not limited to1099 filing with appropriate agencies and tax related matters.
Meets regularly with staff to assess trends of issues, suggestions, and corrective actions. Keeps the administration abreast of problems and escalate as necessary for timely resolutions.
Monitors contracts and expenses; researches best practices and processes to assist department managers throughout the college on effective utilization of college’s financial resources.
Conducts periodic training workshops to promote awareness of departmental services, processes and procedures and the college’s accountability measures.
Participates in the year-end closing process by ensuring that year-end processes and procedures are completed to close out procurement relevant documents.
Ability to independently prepare reports, presentations and correspondence with minimal guidance.
Assist with daily operations related to the financial management of the organization, along with other general duties as assigned.
Maintain job manual for position with regular updates to describe processes when substitutions are needed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Director of Purchasing/Accounts Payable must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree in business, finance, accounting or other discipline related to procurement; and two to three years related experience in procurement and accounts payable; or equivalent combination of education and experience is required. Experience in higher education or state work environment with specific emphasis in purchasing and accounts payable is preferred. Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO) are preferred.

PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an application which is available online at www.noc.edu/staff , a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE

Assistant Livestock Judging Coach – Tonkawa

SUMMARY:

Successful applicants will complete training during the first semester of employment and complete IT and Blackboard training prior to the beginning of the first semester.

Essential Duties and Responsibilities Include:

Assist the Head Livestock Judging Coach with team practices and contests.
Assist the Head Livestock Judging Coach with NOC Livestock Judging Program activities such as the NOC Livestock Judging Contest, NOC Livestock Judging Camp, etc.
Travel to select Livestock Judging Contests.
Recruiting of NOC students and Livestock Judging Team Members, including tours of campus and agricultural facilities and booth representation at various recruiting events.

Areas of Knowledge and Expertise Include:

A thorough understanding of the livestock industry and format of livestock judging contests.
Prior livestock judging experience at the collegiate level.
Must be an effective recruiter and should be able to develop good working relationships with potential students, livestock producers, and supporters of the program.
Strong communication, interpersonal, instructional, and organizational skills.
Bachelor’s degree in an agricultural field. (Animal Science, Animal Production, or Meat Sciences, preferred)
Previous teaching experience is a plus.
Clean driving record.
Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Staff Assistant to Human Resources – Tonkawa

SUMMARY:

Under the immediate supervision of the Director of Human Resources, the Staff Assistant to Human Resources is responsible for providing support to the Director of Human Resources and in all areas pertaining to Human Resources.

ESSENTAIL DUTIES AND RESPONSIBILITIES include:

Initial contact in the Office of Human Resources
Process incoming and outgoing office mail
Process student payrolls (bi-weekly) on J1payroll module and submit electrically to
Office of Management & Enterprise Services for direct deposit
Create and maintain student employee files
Perform mandatory employment verification through E-Verify for Student workers
Create and post monthly and weekly timesheets for full time employees
Maintain leave records and accrue leave for full time employees
Complete Verification of Employment for all employees
Process incoming faxes received by Human Resources
Process job advertising on the NOC website and through email, process incoming applications, send acknowledgement emails, interview sheets and affirmative action forms
Assist with W2 completion and mailing process
Process Oklahoma Tax Commission non-compliance letters
Maintain job manual for position with regular updates to describe processes when substitutions are needed
Post Employment Law posters
All other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have computer knowledge; the ability to analyze and interpret government regulations; the ability to effectively present information and respond to questions; and the ability to write effectively. An understanding of the importance of confidentiality is vital.

EDUCATION and/or EXPERIENCE:

A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS:

Applicants will need to submit an application that is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EOE

Quick Links:

Employment Application

REQUIRED DOCUMENTATION TO APPLY FOR EMPLOYMENT

All applicants will need to submit an NOC application which is available online at www.noc.edu/staff , a letter of application, a resume, Official college transcripts, and three-five references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to: human. resources@noc.edu EOE

INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED.