Staff Postings

Assistant Women's Basketball Coach- Enid

SUMMARY: Northern Oklahoma College Enid is seeking an Assistant Coach to assist with the management, supervision, and coordination of said program that competes in the NJCAA Division I – Oklahoma Collegiate Athletic Conference (OCAC). The Assistant Coach is primarily responsible for teaching, instructing and implementing skills and strategy.  Additional occasional responsibilities could include recruiting, scheduling, facility maintenance, tracking student-athlete progress, and promote NOC student-athletes to university coaches.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Assist the Head Coach with teaching, instructing and implementing sport specific skills and strategy in practice.
  • Establish schedules and make travel arrangements.
  • Monitor academic progress and supervise study halls of student-athletes.
  • Assist with the collection and posting of individual and team statistics to the NJCAA website.
  • Assist with facility maintenance and preparation for practice and games.
  • Be available during posted office hours for members of said team and students
  • Compliance Responsibilities: Assist the Head Coach to insure that NJCAA and College policies and mandated requirements are correctly interpreted and met, and that documentation is maintained per Athletic Department policies and procedures.
  • Ensure that all actions of coaches and student-athletes of said team are performed with the appropriate level of instruction, safety precautions, and training and that the physical well-being of everyone is taken into account in all that is done as a member of the program.
  • Assist the head coach in regulating, publicizing and enforcing all team regulations regarding personal conduct.
  • Successfully support and assist with the program for student-athlete recruitment as developed by the Head Coach.
  • Other duties as assigned by the Head Coach.
  • Other duties as assigned by the Athletic Director

 QUALIFICATIONS: Bachelor’s degree required and a willingness to work towards a Master’s degree. Successful candidate may also have part-time teaching duties based on qualifications.  Coaching experience preferably on the college level. Candidates must have excellent verbal and written communication skills, organizational skills, and initiative, as well as the ability to perform within a dynamic team environment. 

EDUCATION and/or EXPERIENCE: The preferred candidate will have a minimum educational level of a bachelor’s degree.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee , a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EEO

Grant Accountant- Full time- Tonkawa

This position works under the direction of the Comptroller. The Grant Accountant is responsible for accounting duties and tasks related to the financial management and reporting of federal grant funds. The Grant Accountant provides accounting services for sponsored project funds, ensuring compliance with federal, state and local government, and sponsor regulations, policies, and procedures. The Grant Accountant works with the Northern Oklahoma College Grants Coordinator, the principal investigator(s), and the funding agency to ensure compliance with expenditure requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Serves as the appropriate principal investigator’s contact for grants and contract accounting functions.
  • Acts as pre-award grant budgeting resource and reviews grant and contract proposals by assessing financial needs.
  • Initiates accounting for grants and contracts including documentation, compliance, reporting, and reconciling.
  • Creates, compiles and inputs financial data in to spreadsheets, and maintains general ledger accounts for entering, organizing, retrieving and reporting grant financial data.
  • Monitors time and effort reporting, ensuring it is complete and in compliance with applicable regulations.
  • Communicates with fiscal contacts at funding source for problem resolution and information gathering.
  • Calculates, prepares and negotiates the indirect cost rate proposal
  • Coordinates and prepares, on a timely basis, information related to external requirements associated with grants, contracts and special programs.
  • Allocates Title IV funds within the student billing system and reconciles with the Financial Aid department.
  • Reviews transactions submitted to ensure compliance with contract requirements, accurate accounting, reporting of grant funds, adherence to budget limitations, and timely submission of financial reports.
  • Performs grant–related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with customers, reconciliations, and budgeting.
  • Performs grant closeout functions required including reconciliations, financial status reports, final invoices, and final financial reporting.
  • Reviews general ledger transactions to ensure accuracy and complete journal entries.
  • Assists with fiscal year-end close including information used in the UG’s single audit part F
  • Serves as a member of the Grants Committee. Participates in meetings related to grant needs and applications and assists with pre-award budget development.
  • Ability to independently prepare reports, presentations and correspondence with minimal guidance.
  • Audit claims for accuracy, allow-ability and appropriateness.
  • Compiles spreadsheet calculation for IPEDS, Part C and Part K.
  • Compiles spread sheet calculation for institutional scholarships and waivers by semester.
  • Keeps the post-award side of the grants database updated as needed.
  • Prepares daily Advice of Deposit cards as needed for Core Wires and J.P. Morgan Chase Bank electronic payments.
  • Process data entries on POISE for NOC (FIS & SBR)
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Assist with daily operations related to the financial management of the organization, along with other general duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Grant Accountant must have a strong understanding of the financial and managerial accounting concepts and principles; excellent problem solving, communication, interpersonal and oral and written communication skills. Attention to detail, tempered by effective time-management skills to ensure an efficient use of time is expended to properly complete assignments and meet goals.

 EDUCATION and/or EXPERIENCE: A minimum educational level of a Bachelor’s degree in Accounting is required. Experience in higher education work environment with specific emphasis in grant accounting is preferred.

PHYSICAL DEMANDS: Ability to stand, sit, and/or walk for extended periods of time. In addition, must be able to lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Purchasing Specialist - Full Time- Tonkawa

SUMMARY: The Purchasing Specialist is responsible for assisting with all aspects associated with purchasing operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  •  Assist employees with purchase orders
  • Monitor and maintain dispersal of credit cards, gas cards to employees
  • Monitor and maintain use of NOC purchasing card
  • Review statements with expenditures
  • Code and enter purchase orders for processing
  • Resolve issues with vendors pertaining to invoice status, etc.
  • Assist Director in all areas of department functions including but not limited to attending meetings/conferences, preparing reports and requested documents, and educating faculty and staff of purchasing guidelines and procedures
  • Daily scanning and indexing files
  • Daily filing of claims and checks
  • Must be able to maintain confidentiality
  • Process incoming mail
  • Assist other AP/Purchasing employees as needed
  • Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required. Previous experience in higher education purchasing preferred. Excellent verbal and written communication skills and ability to perform effectively in difficult situations are a must.

 PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO