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REQUIRED DOCUMENTATION TO APPLY FOR EMPLOYMENT

All applicants will need to submit an NOC application which is available online at www.noc.edu/staff , a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE

INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED.

Staff Postings 

Accounts Payable Specialist -Tonkawa-Full Time

SUMMARY: Reporting to the Director of Purchasing/Accounts Payable the Accounts Payable Specialist I is responsible for all aspects associated with the processing of invoices for claims and checks in the Jenzabar system, submission into the state system, and archiving into the document imaging system.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Process invoices including data entry, obtaining proper signatures and coding
  • Claim and check printing
  • Disbursing payments with proper documentation to vendors
  • Process monthly recharge invoices for printing, copying, travel, postage & bookstore charges
  • Reconcile vendor statements to paid invoices
  • Scan and index documents to document imaging electronic storage
  • Assist with purchase orders
  • Maintain Credit Card Log
  • Print invoices received at accountspayable@noc.edu and obtain a signature on invoices to verify receipt of product or service
  • Assist Director in all area of department functions including but not limited to attending meeting/conferences, preparing reports and requested documents, and educating employees on guidelines and procedures
  • Compile and maintain position manual
  • All other duties assigned

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Excellent interpersonal, oral, and written communication skills as well as expertise to accomplish the above essential duties and responsibilities are required. The Accounts Payable Specialist 1 must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible administrative work; establish and maintain cooperative working relationships with those contacted in the course of work. Must be able to work under pressure; meet inflexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work may be required with a flexible 40-hour workweek schedule Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION AND EXPERIENCE:  A minimum of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. 

Director of Development and Donor Relations-Tonkawa-Full Time

SUMMARY: Under the immediate supervision of the Vice President for Development and Community Relations, the Director of Development and Donor Relations will have direct responsibility for planning and executing a comprehensive annual giving program, creating/maintaining relationships and soliciting donors. In addition, the Director will play a key role in most development activities. While a full-time NOC employee, this position is 100% funded through the Northern Oklahoma College Foundation, Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Identify, cultivate, solicit and maintain relationships with donors and prospects through personal meetings on and off campus
  • Plan and implement a comprehensive annual giving program through the use of volunteers, direct mail, personal solicitations, internet and social media
  • Work closely with the printing services department to plan and manage communications about the various fundraising programs for publication electronically and in print
  • Coordinate and assist with bulk mailings as it relates to development and donor relations
  • Meet with faculty, staff and administrators to discuss projects appropriate for Foundation funding, identify Foundation prospects, and assist in the development of a strategy for seeking Foundation support
  • Work collaboratively with the Gift Processing Coordinator to use the Development database software (Raiser’s Edge) to manage and execute virtually every aspect of the Annual Giving operations
  • Plan and assist with the annual donor appreciation banquet as well as other related activities and events for donors
  • Coordinate and assist with the preparation of yearly scholarship account summaries.
  • Serves as a member on the Northern Oklahoma College Foundation Board of Trustees Executive Committee
  • Serves as a college representative to community, state, regional and national development organizations as approved by the Vice President for Development and Community Relations
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Perform all other duties necessary to accomplish the educational objective of the College and/or as assigned by the Vice President for Development and Community Relations

SUPERVISORY RESPONSIBILITIES: Gift Processing Coordinator

QUALIFICATIONS: Excellent interpersonal, oral, and written communication skills as well as expertise to accomplish the above essential duties and responsibilities are required. The Director of Development and Donor Relations must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible development and donor relations work; establish and maintain cooperative working relationships with those contacted in the course of work. Creativity; team player, strong organizational, communication and human relations skills; and proficiency of Microsoft Office applications are required. Must be able to work under pressure; meet inflexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of a master’s degree; along with three to five years of previous professional related experience, with preference given to candidates with higher education and foundation relations.

 PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. 

Heavy Grounds Lead-Tonkawa-Full Time

SUMMARY: Operates heavy equipment essential to grounds department on the Tonkawa campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Operates backhoe and skid-steer efficiently.
  • Assists with mowing of all NOC grounds
  • Operates weed-eaters and other small equipment
  • Helps with moving furniture and equipment as necessary
  • Assists with operation and maintenance of sprinkler systems
  • Trains new employees on the safe operation of equipment
  • Complete work orders as assigned.
  • Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Must be physically able to lift up to 50 pounds without assistance (occasionally, regularly, routinely, throughout the course of the work day) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. 

Accountant-Tonkawa-Full Time

SUMMARY: Reporting to the Controller, the Accountant provides financial information to management by researching and analyzing accounting data, preparing reports, maintaining internal controls, and monitoring financial transactions.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Assist with internal and external audits including preparing audit papers, journal entries and other required documentation
  • Monitor budgets and approval of expenditures of auxiliary fund activity
  • Substantiates financial transactions by auditing documents and assists with auditing claims
  • Reconcile OHLAP, OHLAP PLUS, GSL, BIA, OTAG, TEACH, State Regents for Academic Scholars, private scholarships, institutional scholarships and other programs with financial aid and scholarship departments
  • Maintains accounting controls by preparing and recommending policies and procedures
  • Reconcile financial discrepancies by collecting and analyzing account information
  • Compile and prepare financial information for the Athletic Analysis Report
  • Compile and prepare State and Federal reports including IPEDS, SRA6 and other reports
  • Prepare travel reimbursement for all campuses
  • Schedule EFT and wire transfers in conjunction with JP Morgan account for student refunds and payroll
  • Enter daily deposits on Peoplesoft into OMES system
  • Post student receivable receipts in J1 system
  • Prepare monthly state sales tax
  • Process settlement of UC facility usage fees
  • Prepare monthly auxiliary financial report
  • Allocate fleet charges
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Assist other areas in the Office of Financial Affairs

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Accountant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE: A minimum educational level of a bachelor’s degree in accounting, finance or relevant area with a minimum of three years experience with complete accounting cycle in higher education is required.

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. Complete application packets can be emailed to: janet.hartz@noc.edu . EOE

IT Computer Systems Technician – Tonkawa- Full Time

 ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Provide support at the Tonkawa campus as the main technician for all computer systems
  • Support computer systems at Enid and Stillwater when needed
  • Troubleshoot and resolve computer problems
  • Repair and replace computer hardware, components and parts
  • Install computer operating systems and software
  • Troubleshoot, repair, install and set up computer systems and networks
  • Perform basic printer repair and toner replacement as well as coordinate support of printer devices with NOC vendor
  • Backup support for software, document imaging system and dormitories
  • Follow policy and procedures on the disposal of surplus equipment
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Support internet, email, ITV and Track IT systems when needed
  • All other duties as assigned by Supervisor

QUALIFICATIONS:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Weekend and evening work may be required with a flexible 40-hour workweek schedule. Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.

EDUCATION and/or EXPERIENCEA minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, dig, haul, pull, reach, carry, lift, grasp, squat or stoop, bend and twist the body, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, talk or hear while performing essential duties.  The employee must have the ability to occasionally lift and/or move up to 50 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. Complete application packets can be emailed to: janet.hartz@noc.edu . EOE

Custodial Supervisor of Field House Complex – Tonkawa- Full Time

SUMMARY: Provides building custodial maintenance services in its entirety.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Provide services for Foster-Piper Fieldhouse & Canaday Courts
  • Building custodial maintenance services in its entirety
  • Host special events, basketball games, high school play-offs, college graduation, etc.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.

 EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

 PHYSICAL DEMANDS: The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of the Custodial job. While performing the duties of this job, the individual is required to lift greater than 50 pounds or more; will require repetitive reaching, pushing/pulling, bending, twisting; will require working at heights greater than 4 feet. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff. a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. Complete application packets can be emailed to: janet.hartz@noc.edu . EOE

Recruiter of Scholars for Excellence in Child Care Sponspored Programs-Stillwater-Full Time

SUMMARY: The recruiter will be responsible for recruiting eligible child care professionals for enrollment in a child development certificate or degree program at Northern Oklahoma College. Additionally, the recruiter will be responsible for student follow up and application progress and other duties as assigned. The position will begin contingent upon budget approval

 ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Recruit scholars from all eligible centers in the NOC assigned areas according to guidebook standards
  • Attend with the Scholar Coordinator and assist in providing promotional material to all partners and licensing staff at regular or quarterly meetings
  • Assist potential scholars with the SECC and college applications
  • Follow up on any problems or concerns with the scholar completing the scholarship application and other required paperwork needed for the application
  • Assist scholars with completing their FAFSA applications
  • Collect the scholarship application and other required documentation and submit all required forms to the Scholar Coordinator Assistant for processing
  • Assist the Scholar Coordinator and Assistant with required reports for NOC and OSRHE/DHS
  • Maintain all scholar progress notes for recruitment, director contact and application in the Scholarship Tracker
  • Assist the Scholar Coordinator and/or Assistant in creating, ordering and maintaining recruitment publications, fliers and mail outs
  • Provide statistical information to OSRHE as needed
  • Travel extensively in surrounding areas
  • Maintain job manual for position.
  • Serve on committees as assigned.
  • Attend all required SECC meetings, conferences and trainings
  • Perform all other related duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Excellent oral and written communication skills required. Communicate clearly and effectively to students, administrators, faculty, and other employees. Strong work ethic that accommodates high levels of responsibility, as well as strong prioritization and organizational skills with a detail-driven orientation and a high bar for quality.    Must hold a valid driver’s license. Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of an Associates’ Degree in Child Development, Early Childhood Education or a related field; and five years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, offocial college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653.  Complete application packets can be emailed to: janet.hartz@noc.edu  EOE

Motor Pool Technician-Tonkawa-Full Time

SUMMARY: Insure all vehicles—cars, trucks, and buses are road worthy for any trip.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Insure all vehicles are road worthy for any trip
  • Fueling all vehicles
  • Oil changes, tire changes
  • Brake jobs
  • Tune up
  • CDL Preferred
  • Minor or major repairs
  • Schedule out of shop repairs
  • Fork lift repairs
  • Wash, detail, and wax cars, trucks, and buses
  • Maintain job manual for position with regular updates to describe work processes.
  • Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.
  • Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Applicants will need to submit a letter of application, an NOC application form, available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. Complete application packets can be emailed to: janet.hartz@noc.edu EOE

Student Account Specialist-Enid- Full Time

SUMMARY: Reporting to the Assistant Registrar/Coordinator of Student Accounts, the Student Account Specialist is responsible for assisting with the day to day operation of NOC Enid student finances, including in-depth customer service to students, monitoring of account balances, collection of student accounts receivables, and processing transactions on student accounts in a timely and accurate manner in accordance with federal/state regulations and institutional policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Serve as the primary contact for the Student Accounts department via incoming calls, emails and other communications from students and inquiries from other internal departments.
  • Process transactions on student accounts, to include charges and payments.
  • Participate in collection efforts for current and past due student account receivables.
  • Manage incoming calls and emails on student receivable accounts; provide guidance, resolve issues, and/or route the inquiries to the appropriate department for resolution.
  • Balance cash drawer including receipts for internal departments including bookstore, Hub, and cafeteria to include in daily deposit processing and deposit to bank.
  • Distribute and maintain records of copier codes, campus keys, and credit cards to employees
  • Update and activate student meal cards on Campus Commerce
  • Process insufficient fund checks written to Northern Oklahoma College
  • Process Warrant Intercept Payments
  • Process and distribute daily mail and Enid postage recharge invoices and maintain the postage machine
  • Serve as site administrator for Enid facility rentals through SchoolDude; Process facility rental contracts
  • Distribute parking tags to students and employees
  • Take Student ID pictures and assist students regarding their NOC Card/Student IDs
  • Serve as point of contact for NOC Foundation deposits to collect and send in courier to Tonkawa
  • Process and complete New Hire Adjunct, Hourly and Student paperwork
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Perform all other duties necessary to accomplish the educational objectives of the College and/or as assigned by the supervisor and College administration.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Excellent interpersonal, oral, and written communication skills as well as expertise to accomplish the above essential duties and responsibilities are required. The Student Support Specialist must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible administrative work; establish and maintain cooperative working relationships with those contacted in the course of work. Creativity; team player with strong organizational, communication and mathematical skills; and proficiency of Microsoft Office applications are required. Must be able to work under pressure; meet inflexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work may be required with a flexible 40-hour workweek schedule. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form, available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE